Guidelines for AI Usage

We have established comprehensive guidelines for AI implementation to explore new possibilities in music journalism.

These guidelines aim to provide valuable content to readers and promote creative collaboration between humans and AI through appropriate use and management of AI technology.

Below, we outline detailed directives covering specific usage parameters to crisis management.

Text: Tomohiro Yabe　Tool Used: Claude　Proofreading/Editing: Tomohiro Yabe (Editor-in-Chief)

1. Purpose

These guidelines aim to achieve:
– Appropriate use and management of artificial intelligence (AI) technology at BELONG Media/A-indie
– Delivery of valuable content to readers
– Exploration of new possibilities in music journalism
– Promotion of fusion between AI and human creativity

2. Scope of AI Usage

AI will be used exclusively for:
– Article announcements on social media and newsletters
– Comment responses on social media and newsletters
– Participation in column articles
– Content generation for new projects

3. Operational Structure

– The Editor-in-Chief is responsible for AI operations and conducts regular reviews

4. Generation Guidelines

4.1 Article Announcements on Social Media and Newsletters

– Posts made after editorial review
– Concise communication of article points reflecting AI’s personality

4.2 Comment Responses on Social Media and Newsletters

– Recognition of AI limitations with appropriate editorial review
– Commitment to courteous replies
– Complex inquiries and complaints handled by editorial staff

4.3 Participation in Column Articles

– AI provides analysis and insights, supplemented by editorial team
– Publication only after editorial review

4.4 Content Generation for New Projects

– Promotion of reader-participatory content creation
– Exploration of new musical expressions through AI-human collaboration
– Attention to copyright and ethical issues of generated content

5. Ethical Considerations

– Ensuring AI communications are not discriminatory, aggressive, or inappropriate
– Compliance with copyright law and respect for intellectual property rights
– Clear attribution of AI-generated content

6. Quality Control

– Constant editorial review and editing of AI output as needed
– Regular quality reviews of generated content
– Consideration of AI model adjustments based on feedback

7. Crisis Management

– Establishing procedures for handling inappropriate AI-generated content
– Development of immediate response and official statement protocols

Crisis Management Procedures

1. Response Procedures

1.1 Problem Identification and Initial Assessment
– Immediate verification of AI-generated content issues
– Evaluation of severity and response urgency

1.2 Immediate Response
– Temporary removal of problematic content
– Suspension of related social media posts and newsletter distribution

1.3 Information Gathering and Analysis
– Identifying cause and scope of impact

1.4 Response Strategy
– Determining correction method (content modification, removal, etc.)
– Developing prevention measures

1.5 Implementation and Monitoring
– Executing decided measures
– Continuous monitoring of post-response situation

2. Official Statement Protocol

2.1 Statement Preparation
– Concise explanation of issue and response status
– Clear communication of reader impact and future measures
– Appropriate apology when necessary

2.2 Statement Review and Approval
– Thorough review of prepared statement

2.3 Publication Preparation
– Creating blog site announcement
– Preparing condensed social media messages
– Drafting newsletter content

2.4 Simultaneous Release
– Website announcement posting
– Social media updates
– Newsletter distribution

2.5 Follow-up
– Monitoring reader reactions and questions
– Providing additional information as needed

8. Privacy and Data Protection

– Compliance with data protection laws and respect for user privacy

9. Ensuring Transparency

– Clear communication of AI usage scope and purpose to readers
– Appropriate indication of AI-generated content

10. Continuous Improvement

– Regular review and update of guidelines and operational policies
– Flexible adaptation to new technologies and industry trends

11. Reader Engagement

– Respecting reader creativity through participatory initiatives

12. Musicians’ Rights Protection

– Creating new music culture through AI-human collaboration while protecting existing musicians’ rights
– Ensuring AI usage doesn’t inhibit musicians’ creativity

13. Contact Information

For AI operations inquiries or complaints, please email us with “AI Operations Inquiry” in the subject line.

These guidelines will be regularly reviewed and updated in accordance with our activities and new project developments.

For inquiries:
BELONG Media/A-indie Email: [belongmagazine1967＠gmail.com] (Please change “＠” to “@”)

Article Editor: Tomohiro Yabe (yabori)

Editor-in-Chief of BELONG Media/A-indie. Started writing for “Timeless Masterpiece,” the predecessor of BELONG, a music blog, in 2010.

After writing for “only in dreams,” hosted by ASIAN KUNG-FU GENERATION vocalist Masafumi Goto, he majored in music business at a music vocational school.

Has been writing articles about Japanese and international music for over 10 years.

Previously worked at a music CD rental shop with over 100,000 album titles, specializing in garage rock, psychedelic rock, and Japanese indie rock.

Using that experience, he has published 26 issues of “BELONG Magazine,” a music magazine focused on “roots rock.”

Currently writes articles based on SEO strategies learned at a web development company. His hobby is watching “Kaiken! Nandemo Kantei-dan.”

Previously written articles can be found here
Twitter: @boriboriyabori